Ledger Butler
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Privacy Policy

Last Updated: December 2024

1. Introduction

Ledger Butler ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and services (collectively, the "Service").

Ledger Butler is a brand owned and operated by Daoile Consulting (FZCO, Dubai). By using our Service, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Personal Information

We collect information that you provide directly to us, including:

  • Account Information: Email address, password (encrypted), display name, and profile information
  • Financial Data: Receipt images, transaction details, expense categories, amounts, dates, and currency information
  • Business Information: Business name, business email (if provided), and home currency preference
  • Authentication Data: Information from third-party authentication providers (Google, Apple) when you choose to sign in with these services

2.2 Automatically Collected Information

When you use our Service, we automatically collect certain information:

  • Device Information: Device type, operating system, unique device identifiers, and mobile network information
  • Usage Data: How you interact with our Service, features used, and time spent in the app
  • Location Data: Approximate location based on IP address (if enabled)
  • Camera and Photos: Access to your device's camera and photo library to scan receipts (with your explicit permission)

2.3 AI Processing

Receipt images and documents you upload are processed using AI services (Google Gemini) to extract transaction information. This processing occurs securely and is necessary for the core functionality of our Service.

3. How We Use Your Information

We use the collected information for the following purposes:

  • To provide, maintain, and improve our Service
  • To process and extract information from receipts using AI technology
  • To manage your account and authenticate your identity
  • To calculate exchange rates and convert currencies
  • To generate expense reports, statements, and reimbursement reports
  • To send you service-related notifications and updates
  • To respond to your inquiries and provide customer support
  • To detect, prevent, and address technical issues and security threats
  • To comply with legal obligations and enforce our terms of service

4. Data Storage and Security

4.1 Data Storage

Your data is stored securely using Firebase (Google Cloud Platform). This includes:

  • User profiles and account information stored in Firestore
  • Receipt images and documents stored in Firebase Storage
  • Transaction data stored in Firestore with encryption

4.2 Security Measures

We implement industry-standard security measures to protect your data:

  • End-to-end encryption for sensitive financial data
  • Secure authentication using Firebase Authentication
  • Encrypted data transmission using HTTPS/TLS
  • Regular security audits and updates
  • Access controls and authentication requirements

4.3 Data Retention

We retain your personal information for as long as your account is active or as needed to provide you with our Service. You may request deletion of your account and associated data at any time through the app settings or by contacting us at support@ledger-butler.com.

5. Third-Party Services

We use the following third-party services that may collect or process your information:

5.1 Firebase (Google)

  • Firebase Authentication: For user authentication and account management
  • Firestore: For storing your transaction and profile data
  • Firebase Storage: For storing receipt images and documents
  • Google's Privacy Policy: https://policies.google.com/privacy

5.2 Google Gemini AI

  • Used for AI-powered receipt scanning and data extraction
  • Receipt images are sent to Google Gemini API for processing
  • Google's Privacy Policy applies to this processing

5.3 Exchange Rate APIs

  • We use third-party exchange rate services to provide currency conversion
  • Only transaction amounts and currency codes are shared (no personal information)

5.4 Social Authentication

  • Google Sign-In and Apple Sign-In are optional authentication methods
  • These services may collect information according to their respective privacy policies

6. Your Rights and Choices

You have the following rights regarding your personal information:

  • Access: Request access to your personal data
  • Correction: Update or correct inaccurate information through the app
  • Deletion: Request deletion of your account and associated data
  • Data Portability: Export your transaction data in standard formats
  • Opt-Out: Disable certain features or data collection where available
  • Account Deletion: Delete your account through app settings or by contacting support

To exercise these rights, please contact us at support@ledger-butler.com or use the account deletion feature in the app.

7. Children's Privacy

Our Service is not intended for children under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately, and we will take steps to delete such information.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. By using our Service, you consent to the transfer of your information to these countries, including the United States, where our service providers are located.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

11. Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), we process your personal data based on:

  • Consent: When you create an account and use our Service
  • Contract Performance: To provide the services you have requested
  • Legitimate Interests: To improve our Service, prevent fraud, and ensure security
  • Legal Obligations: To comply with applicable laws and regulations